Table of Contents
Responsibilities of Officers
Chair
- Preside over all the meetings; in charge of all the affairs of the Club.
- Contributions to website and suggested timing
- Welcoming letter — August-September
- List of new officers with affiliation and emails — June
- Biographies of the candidates for the CCP Executive Committee — February-March
- Election results — April
Chair-elect
Arrange the Spring Symposium (Suggestions for planning)
- Identify speakers; negotiate travel arrangements; indentify site and negotiate contract (9 months before the Symposium).
- Obtain speaker talk titles; prepare preliminary program and announcement; distribute Symposium announcement to membership (Secretary); post Symposium announcement on CCP website (Communications); identify platinum sponsors who may want a booth or other special arrangements (3 months before the Symposium).
- Finalize contract with location; obtain speaker talk abstracts and biographical sketches; prepare Program; post Symposium program with abstracts, bios on CCP website (Communications); compile registrations for attendance list; finalize special arrangements with platinum sponsors (1 month before the Symposium).
- Confirm final headcount with site; give pre-registration list to Treasurer; Print Symposium program and pre-registration list for attendees; obtain holders for nametags; print and assemble nametags for attendees (1 week before the Symposium).
- Set up registration desk (with Treasurer); provide updated lunch headcount to site (Day of Symposium).
- Contributions to website and suggested timing
- Spring Symposium announcement — January-February
- Symposium advance registration — March
- Spring Symposium preliminary program and abstracts — As soon as they become available
- Spring Symposium final program — As soon as they become available
Past Chair
- Chairs the Nominating Committee for the Catalysis Club of Philadelphia Award.
- By-law IX outlines the procedures for the selection of candidates.
- Contributions to website
- Announcement requesting nominations for the CCP Award — January
- Press release announcing the CCP Award winner, with picture if available — May
Treasurer
- Prepare nametags and collect dues at the gate for monthly meetings.
- Pay the bills.
- Keep complete financial records of all activities.
- Send dues and the list of name, mail address and email address of the registered members to the National Club.
- Maintain the tax status of the club.
Secretary
- Minutes of the Executive Committee meeting.
- Make the letterhead, send out meeting notices, and publicize the meetings.
- Keep track of the membership list and pass on to the National Newsletter Editor.
- Contributions to website and suggested timing
- Monthly meeting announcements: include file in PDF and Microsoft Word formats; and speaker picture — As soon as they become available
Arrangement Chair
(For monthly meetings only)
- Negotiate price for the meeting place and dinner menu.
- Book the meeting place.
- Select the menu and make dinner reservations.
- Communicate the menu to Secretary.
- Get the name of attendees to the Treasurer 3 days in advance of the meeting.
- Arrange for the A/V equipments.
- Update and run the slide shows of the current sponsors.
- Contributions to website and suggested timing
- Dinner menu — When available
Program Chair
- Invite speakers for the seven meetings and get potential sponsors.
- Provide this list (ASAP) to Secretary for his/her use.
- Get the abstracts of the talk and the bio-data of the speaker six weeks in advance of the meeting and pass them to Secretary.
- Find out what A/V equipments are needed for the talk and inform Arrangement Chair in advance.
- Introduce the speakers and run the question and answer sessions.
- Invite students from local universities to give short presentations at some of the monthly meetings. Meeting scheduled for September, November, January and March are open to student presentations.
- Make travel arrangements and hotel bookings for the speakers if needed.
- Find out the meal choice of the speakers and communicate the info to Treasurer.
- Contributions to website and suggested timing
- Selection of dates for Meeting Program — June-August
- Meeting Program — As soon as it become available
Director Membership
- Update the list of the company representatives.
- Come up with new initiatives to increase the membership.
- Contributions to website and suggested timing
- Update contact information for company representatives — June-August or as necessary
Director Sponsorship
- Arrange for the meeting sponsors.
- Update Secretary and Arrangement Chair the current sponsorship list.
- Obtain slide-show materials from the sponsors and pass them to Arrangement Chair.
- Contributions to website and suggested timing
- Review website page on Sponsorship — June-July
- New sponsors — When available
Director Student Poster
- Arrange for the poster session and coordinate selection the top five posters and overall poster contest winner (overall winner to speak at annual Spring Symposium).
- Borrow easels from University of Delaware and University of Pennsylvania and arrange for the transportation.
- Contributions to website and suggested timing
- Poster competition announcement — July-August
- List of participants and abstracts — When available
- Press release with the winners of the poster competition — October
Webmaster
- Update the domain name (catalysisclubphilly.org) registration with Nexcess.net once a year
- Update Nexcess.net web-hosting service once a year
- Maintain the internet presence of the Club
Representative to NACS
- Contributions to website and suggested timing